Checklist for Departments - H-1B Documents to Upload

The following is a list of documents the hiring unit is responsible for uploading into Terra Dotta for H-1B requests.
  • Upload documents into relevant categories and subcategories below
  • Keep file sizes under 2MB
  • Please only provide PDFs of documents when at all possible. Other document formats have caused sizing, legibility, and other similar issues. If you have an iPhone, iPad, or iPod Touch, you can use these instructions to scan a document to create a PDF. If you have an Android device, you can use these instructions to scan a document into your Google Drive as a PDF.
 
Document Please upload as this in TDS
Appointment Letter or Employment Verification Letter Letters/Copy of offer letter
*If the appointment letter is more than 6 months old, please also provide an Employment Verification Letter to supplement the appointment letter.
Detailed Position Description Position Description
*If the position description is not detailed, use this Detailed Position Description form to have the supervisor provide in-depth and detailed duties this person will perform. USCIS will not be satisfied with only a few sentences--be detailed.
Export Control Form Export Control Certification Form
*A new export control form is required for EACH petition we file. We cannot re-use a prior form.
H-1B Filing Fees  Filing Fees must now be paid using a University P-card. After IFSS reviews the petition, you will receive an "invoice" email that will contain information about the total fees to be paid for this petition, as well as the credit card form that the P-card holder will need to fill out. You are responsible for uploading the signed/completed form in Terra Dotta before the petition is filed with USCIS. 
 To determine where your application is in the process, please reference this document for what each phase/status in Terra Dotta means.