Checklist for Departments - H-1B Documents to Upload

The following is a list of documents the hiring unit is responsible for uploading into Terra Dotta for H-1B requests.
  • Upload documents into relevant categories and subcategories below
  • Keep file sizes under 2MB
  • Please only provide PDFs of documents when at all possible. Other document formats have caused sizing, legibility, and other similar issues. If you have an iPhone, iPad, or iPod Touch, you can use these instructions to scan a document to create a PDF. If you have an Android device, you can use these instructions to scan a document into your Google Drive as a PDF.
For UW-Madison campus only: At this time, please request the appropriate H-1B filing fees. Do not upload filing fee information into TDS. 
 
Document Please upload as this in TDS
Appointment Letter or Employment Verification Letter Letters/Copy of offer letter
*If the appointment letter is more than 6 months old, please also provide an Employment Verification Letter to supplement the appointment letter.
Detailed Position Description Position Description
*If the position description is not detailed, use this Detailed Position Description form to have the supervisor provide in-depth and detailed duties this person will perform. USCIS will not be satisfied with only a few sentences--be detailed.
Export Control Form Export Control Certification Form
*A new export control form is required for EACH petition we file. We cannot re-use a prior form.
H-1B Filing Fees - request from Accounting as soon as possible Do not upload anything into TDS for the Filing Fees. Send those requests to Accounting as you always have before. IFSS will pick up the filing fee checks for you and place into the appropriate petition. 
For UW-Madison campus only

Mailing label addressed to USCIS
Standard Processing
  • USCIS–California Service Center
    Attn:  H-1B Cap Exempt Processing
    24000 Avila Road, 2nd Floor, Room 2312
    Laguna Niguel, CA 92677
 
  • Premium Processing
    USCIS–California Service Center
    Attn:  H-1B Cap Exempt Processing
    Premium Processing
    24000 Avila Road, 2nd Floor, Room 2312
    Laguna Niguel, CA 92677


Other (add description "USCIS mailing label") 

Couriers that already pick up daily at 21 N. Park Street (no need to schedule a pick-up):UPS
FedEx
Mailing label to Scholar/Employee (if employee would like their approval notice shipped to them)

 
eShipGlobal is a service that will provide your employee with options to prepay and generate a label that IFSS can use to ship original approval notices directly to the employee, whether they are inside or outside the US. Please send your employee the eShipGlobal Instructions and we will retrieve the generated label when we are notified that it has been generated.

All employees of UW-Madison and the UW System campuses we provide immigration services for are able to use eShipGlobal.

 

 To determine where your application is in the process, please reference this document for what each phase/status in Terra Dotta means.